Document Management software managing invoice and transaction documents.
Capture, process & store Invoices and Transaction Documentation with Infonic Document Manager
Infonic Document Manager helps organisations deliver a more efficient and effective system for managing transaction related documents. Document Manager integrates with existing systems to provide streamlined business processes.
Infonic Document Manager underpins operational processes, ensuring all documents that relate to a transaction, wherever they are generated, are captured, centrally managed and available to users immediately when required, regardless of location.
Infonic removes the doubt and delay normally involved in approving invoices. The software delivers tight control and visibility througout the invoice approval process. Infonic Document Manager improves the efficiency of your supply chain and helps you develop better customer relationships.
Invoice Processing Steps with Infonic
Capture Documents using MFD’s, scanners, faxes, email or directly from your accounts system whether located at remote offices or a central head office
Extract data directly from captured documents for storage with original document and for updating other systems to reduce mis-keying and manual data entry overheads
Workflow for invoice approvals automatically distributes invoices to correct users for approval, massively accelerating the approvals process
Process invoices capturing required data during the workflow process when invoices are approved, rejected or held.
Notify and report when invoices and Proof of Delivery documents are not returned on time or when staff and suppliers need to be alerted to a payment status
Quick access to invoices and other related documents directly from your Accounts system along with an up to the minute workflow audit status
Update Accounts systems with process information; even activate other processes beyond Infonic Document Manager when a workflow step is performed.
Operational benefits
Reduction in effort to capture purchase invoice data while ensuring it is accurate and correct
Reduction in administration to file, manage and retrieve invoices and other documents
Eliminate misfiling and lost invoices, providing instant secure access to documents using a web browser, Infonic Document Manager Desktop and or existing systems
Release valuable office space by removing filing cabinets and photocopying while reducing paper usage and consumables
Quickly resolve payment discrepancies, queries and claims by providing staff with online access to related Proof of Delivery and other payment related documents
Stop losing documents by removing the paper chase and manage the process electronically
Maintain control and visibility of the invoice approval process using Infonic Document Manager to alert you to and quickly follow up on any delays
Only authorise invoice payment for goods received by providing managers and Accounts staff with instant access to Proof of Delivery notes and other payment related documents directly from the finance system
Strategic benefits of deploying Infonic Document Management
Improve cash flow, reduce debtor days, reduce claims, cut overheads by streamlining the invoice approval processes Improve efficiency and motivate staff, improve customer service, enforce regulatory and auditor compliance, improve supply chain relationship and add value to the corporate image.
