Document Management Solutions for Freight.
Document Manager provides a powerful electronic document management solution for freight companies putting all documentation for consignments in order.
Rail, sea and air freight handlers can manage many documents for each consignment they handle, ranging from shipping notes, to dangerous goods notes, waybills and bills of lading.
It’s important that every piece of documentation is available when it is required by receipting agents, customs or other parties. Having correct documentation on hand allows efficient loading, unloading, clearance through customs, shipping and tracking - minimising delays, storage charges, fines and lost shipments.
Many shipping containers are comprised of multiple consignments which must be handled and documented separately. The cost and time handling of inbound freight, especially within a cross-dock operation, can rise significantly if the accompanying paperwork is not in order.
Document Manager for freight documentation is a software solution that enables all shipping and delivery documentation to be captured as it is created and to be made instantly available when required facilitating problem free transit.
Putting documents into the right hands faster
Document Manager provides a powerful, digital document management solution for freight companies putting all documentation for consignments in order and at the finger tips of those needing to work with the consignment - to ensure smooth, efficient transit.
Infonic’s document imaging management software captures consignment related documentation and associates it with the container number. Documentation can be viewed over the internet by customers, forwarding agents and customs, using the optional web based document management module.
ECM (Enterprise Content Management) systems providing forwarding agents with advanced access to consignment documentation enable more effective planning for goods requiring clearance, or new forwarding documentation.
Document Manager with its workflow software module also accelerates the invoicing process by enabling earlier confirmation of goods received and faster resolution of disputes over shipment details.
The system also makes it very easy for shipping agents to provide compliance documentation when required - to evidence that all documentation is correct and all procedures are being followed.
Features and Benefits
Onsite or enterprise document management of all documentation.
Central or local capture of all shipment documentation.
OCR technologies for rapid document indexing and profiling.
User / document definable indexing to ensure rapid retrieval.
Elimination of hard copies through electronic document storage management, reducing storage and cost.
Document retrieval via the web for internal and external users.
Workflow tools for managing document approvals processes.
Faster customs clearance through improved document visibility.
Improved documentation compliance with governing authorities.
Improved management of finance / HR documents.
Experts in freight document management
Document Manager helps some of the world’s largest freight companies to improve the capture, storage and access to their freight documentation – Ceva Logistics, TNT Express and DHL in the UK use document management as a process essential to their operations.
Contact our sales team today to see how Document Manager can make your freight document management more effective.
