Go Green with Document Management.
Create a greener, paperless office with Infonic Document Management.
Dramatically reduce paper usage.
Deploying document management software dramatically reduces a business’ reliance on paper. All incoming paper mail, invoices and other documents are scanned and the digital images are archived along with your digital documents such as emails. Users can then file, search, annotate, share and process these documents without ever reverting back to physical paper.
Eliminate printing and photocopying.
Printing and photocopying are expensive and environmentally unfriendly processes. They have no place in the modern paperless office. Document management software cuts the amount of printing and photo-copying required to run any business. DM software enables users to view, archive, annotate and share documents with colleagues in an entirely digital format. All of the tasks users once printed or photocopied documents for are taken care of in the digital form.
Avoid using courier vans.
The courier and mail services that ferry documents between businesses and sites are an often overlooked environmental impact of paper based processes. Adopting a truly paperless office eliminates the use if polluting couriers and postal vans.
Eliminate the internal mail system.
It may sound obvious, but internal mail trolley staff are major users of elevators in many large businesses. Moving to a digital document management system will eliminate a very large amount of lif usage over time as documents no longer need to be ferried about the building.
Reduce headcount
By digitising your business processes you reduce the number of people needed to perform the same administrative tasks. Eliminating menial data entry, archiving roles and internal mail functions allows you to reduce office space, heating, lighting and elevator costs. Making your business less labour intensive has a positive environmental impact.
Eliminate filing cabinets and archive rooms.
By moving to a paperless office with Infonic document management, you will get rid your archive rooms and filing cabinets. That means you can cut the office space that you have to heat and provide lighting for.
Reduced consumption of envelopes, folders and archive boxes.
It’s not just the paper you use that has an environmental impact. When you send documents around via snail mail you use envelopes. As you accumulate paper documents you use ring binders and other folders, and when you physically archive your business documents you use archive boxes. All that consumption is eliminated when you migrate your business to an Infonic document management software solution.
There are so many ways that moving your business a truly paperless office environment reduces your carbon footprint.
Email GoGreenWithDM@infonic.com to find out more about reducing your environmental impact with document management software.
