Document Management Case Studies.
Optimax
Streamlining Document Management at Optimax. Optimax is the UK’s No. 1 laser eye treatment specialist, offering a range of procedures at 18 clinics, employing over 250 staff throughout the UK.
- Client:
- Optimax
- Country:
- UK
- Industry:
- Optometry.
- Profile:
- The UK’s largest laser eye treatment specialists. 18 clinics and 250 staff across the UK.
- Key Drivers:
- Reduction of paper use and document duplication. Improved access to patient files.
Founded in 1991 to provide the highest possible quality of treatment to everyone. Optimax’s specialist eye surgeons have performed over 220,000 procedures to date-double the number of treatments compared to any other UK provider.
Too much paper
Prior to deploying the document management system, Optimax’s entire UK operation relied on a paper-based system to handle its patient documentation, including all patient consent forms, marketing feedback forms based on questionnaires completed by patients, and building documentation.
Stephenson College
Document Management, powering a paperless college. Stephenson College is one of the UK's newest College of Further Education campuses - with over 14,000 students and 800 teaching staff.
- Client:
- Stephenson College
- Country:
- UK
- Industry:
- Further Education
- Profile:
- Reduce paper storage and accelerate invoice approvals and workflow.
- Key Drivers:
- One of the UK’s newest College of Further Education campuses - with over 14,000 students and 800 teaching staff.
The college is part of the New Technology Initiative, supported by the Higher Education Funding Council for England, focusing on vocational training for adults and younger students.
A growing mountain of paper
The college had been expanding rapidly, with a growing student body and an increasing number of teachers. Forced by pressure on space, the college had moved into a newly built Campus in Coalville. There had also been an ambitious extension to the range of studies.
Gateway Sixth Form College
Infonic gets top grades for taking Gateway paperless. Located in Hamilton, Leicester, Gateway College’s mission is to make a positive and lasting contribution to the lifelong learning of the people of Leicester and Leicestershire aged 16 and over.
- Client:
- Gateway Sixth Form College
- Country:
- UK
- Industry:
- Regional education provider to 6th form students.
- Profile:
- 80 years. Relocated to new build location September 2009. 190 employees.
- Key Drivers:
- Reduction of volume of paper stored in advance of move to a new location. Improved flow of documentation around the College’s various offices.
The College generates a great deal of paperwork and due to the relocation there was an urgent need to reduce the amount of paper being kept.
The College also needed to improve the availability of information for all of its staff.
Infonic Document Manager struck the right balance of price and functionality.