Continuing on from where I started a couple of weeks back, here’s another of the new features of our recently announced 2.6 release of our document management software.
Searching for documents using structured fields like ‘Supplier Name’ or ‘Invoice number’ provides a quick and efficient way of locating specific documents that you know you should have, but what if you want to find documents based on criteria that aren’t in the structured indexes?
Using the new full text search capability you can search on document content as well, so for example if you are writing a proposal for something to do with ‘widgets’ you can now search for existing documents that contain ‘widgets’ AND ‘proposal’. This will list the relevant documents which you can then review with the key words highlighted.
Unlike some other document management products we can combine content with structured index searches, so we can search for things like ‘Customer Name = ACME’ and Content contains ‘widgets AND proposal’ so we can limit the documents to those where we know the Customer Name etc…
The searching works for both application documents like Microsoft Word and scanned images which are OCR’d to provide the searchable text. It will even accommodate OCR errors to a certain degree.
Tim